How to Properly Manage Business Data With Safety and Accuracy in Mind?


Reported data breaches jumped 68 percent last year. Operations of all sizes are fighting to secure the data on their servers. They must take appropriate measures to protect themselves and their customers from these crimes.

Does your business have a proper data management plan to protect information from these attacks? Here are some ways to manage your data safely and accurately.

Make Data Security a Priority

Assign the responsibility for managing business data to a specific person in your company. Your customers trust you with their information so you must protect that data. A written data management plan outlines the steps to keep your data secure.

All employees need to understand the importance of data protection. They should know about possible attempts to use them to access sensitive data. Implement a requirement to change passwords regularly.

Your email policy should decide if you should encrypt emails. Describe the appropriate use of email and how employees can protect themselves from phishing and other email threats.

Install software patches right away to protect against cybersecurity attacks. Limit physical access to your data servers and secure your facilities. Perform all backups routinely and store all copies offsite securely. Continuity Software is one of the best solutions to secure your storage & backup systems.

Have a Data Destruction Plan

Practice good cyber hygiene when erasing data. Deleted data can be restored, which is a potential threat to sensitive information. To ensure that sensitive data is removed completely, consider hiring professional data backup services in Orland.

Certus Software can take care of your data erasure needs. They will certify their results with a digital encrypted erasure certificate.

Monitor Data Access

Your team needs data access to perform their jobs. Data sharing across your organization improves collaboration and customer service. Regular monitoring of data access will alert you to unusual activity.

Your plan should record and audit any access attempts. Monitor all changes to your systems and report them as they occur. Report any network configuration changes to ensure authorization.

Plan for the Unexpected

Create a step-by-step plan to follow when data loss occurs. Your staff won’t know what to do without a plan. The incident response plan includes a reporting plan with one person in charge of communications to vendors and customers.

Have a disaster recovery plan to restore your systems using backups securely. You’ll want to get back online as soon as you can, but you don’t want to be open to further breaches.

Perform Periodic Reviews

Review your data management plan according to a set schedule. Examine policies that affect technology and the steps you’ve put in place to ensure your team focuses on data security. Change the plan as required and keep staff informed of any affected policies or procedures.

Create a Data Management Plan

There are a lot of good reasons to create a proper data management plan for your business. Now that you understand the areas of concern, you’ll be able to take the best steps for your situation.

Did this article help you understand the ins and outs of data security? If so, find other useful articles to help with your business operations.

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